Supplier Diversity And Localization In Procurement

Supplier diversity is more important than ever. Learn how procurement can lead the way Supplier Diversity and Localization in Procurement Download eBook Today’s business community reflects the rapid demographic changes happening in cities and neighborhoods across the United States. Simply put, it’s more diverse. But what is Supplier Diversity? Minorities, women, veterans and people with disabilities are creating new businesses at greater rates than ever before. With an economic impact in the trillions of dollars, these companies provide organizations a broader array of options as they look to fill their needs and, at the same time, diversify their vendors. Indeed, supplier diversity is no longer just a buzzword. It’s a key part of being a responsible member in your immediate community - and beyond. The benefits of reaching out to a more diverse group of vendors are many. Supplier diversity, for example: Provides multiple sources from which to procure goods and services. Increases competition on price and service levels among vendors. Displays an organization’s commitment to do business in diverse markets and support the economic growth of all communities. As they seek the right suppliers for their institutions, procurement professionals across the country are in a position to lead by example and clear a path for their organization’s stakeholders and budget holders. In this e-book, we explore what supplier diversity is, why it’s important and how Procurement can make it possible.   Download eBook               Related Resources Iowa Sate University Case Study Contract Management with...

Your Path to Procurement Transformation

Procurement is not just about savings anymore. Your Path to Procurement Transformation Download eBook To remain effective, procurement teams must rethink their purpose. Saving money is still critical, of course, but there’s more to the job. In today’s global economy, procurement can no longer be the business function relegated to the back office where the focus is only on cutting costs and pushing papers through the process. These days, procurement plays a vital role in an organization’s overall strategy. Indeed, its transformation is critical in a fast-paced world where institutions face tightening budgets, growing mandates, increasing scrutiny, new risks and complex needs. With online, digital and mobile shopping options at their fingertips, an organization’s buyers have more opportunities to go rogue, increasing the potential for waste and fraud. As calls for collaboration with local businesses grow, there are always new and changing requirements to check off. And, with the need for creative ways to save time and money, there are ever more options to contemplate. Paper-based manual processes that leave binders stuffed with contracts, filing cabinets overflowing with purchase orders and bids lost in piles on cluttered desks just aren’t effective anymore. A change is required - and there is opportunity for improvement regardless of the role procurement plays in a particular organization. Some procurement teams have the benefit of leaders who support innovation. Others play a less prominent part, but that doesn’t mean they can’t make a difference. Wherever procurement is in your organization, to remain effective, teams must rethink their purpose. Saving money is still critical, of course, but there’s more to the job.   It’s time...

eProcurement Utilization Playbook

More spend. More savings. More rebates. eProcurement Utilization Playbook Download eBook You did the hard work and convinced your organization to invest in ESM Purchase, our eProcurement solution. Or maybe you’re still on the sidelines but getting ready to make a future project successful. What happens when you hit the go button? Do users flock to the new eProcurement portal, reveling in our intuitive e-commerce platform where they find everything they’re looking for and great prices? Or, do they just keep doing what they’ve always done — search the internet, work with familiar vendors, and shop off-contract for work-related purchases. Chances are, you’ve got a bit of both going on. It can be a challenge for procurement leaders: you’ve got all the responsibility and accountability, but often without the formal authority to mandate the desired behaviors. If you’re one of the insightful people that chose the ESM Purchase solution, we have some very good news.  It is quite possibly the easiest, most intuitive solutions on the market. Your users don’t need to be trained so much as they need to be informed that the marketplace exists, and why it is good for them, their department and the school to make purchases through it. But even with a consumer e-commerce shopping interface to work with, uses may still need to be educated, informed, and occasionally reminded to conduct purchases through the portal. This ebook looks at some of the tactics and tools used by ESM customers to meet and even exceed their utilization targets. Download eBook     Related Resources Iowa Sate University Case Study Contract Management with...

9 Tips for Better Contract Negotiations

Negotiating from a position of power is easier said than done 9 Tips for Better Contract Negotiations Download eBook It’s time to strengthen your contract management chops. After all, for organizations that need to save money, negotiating better contracts with vendors is an obvious place to start. Anybody handling contract management knows that negotiating a supplier contract is central to the value that they add to their organization. With the right skills, the right focus and enough time to spend on the task, contract negotiations can have a monumental financial impact for an institution. The task often falls under the domain of procurement or spend management teams, but any number of roles in an organization may have a seat at the table. And, while some people are superstar contract negotiators, many would rather avoid it and simply don’t look forward to haggling with suppliers. Good contracts not only net organization’s lower costs, they also can lead to better service, favorable terms and improved overall value. That all adds up to huge savings - on the contract itself and new efficiencies for your own organization. For many, negotiating contracts from a position of power and knowledge is easier said than done. Let’s face it: Negotiations can be charged with plenty of tension as the various players tiptoe around each other’s needs and wants - or, on the flip side, bumble through the process unprepared and not willing to listen. Meanwhile, negotiation tactics run the full gamut - from practical and timely to, unfortunately, devious and deceitful - and nobody likes confrontation. To add to the complexity, every situation is unique....

eBook – Control Your Contracts

Are you ready to take control of your contracts? Control Your Contracts Download eBook Practical approaches to gain control over your contracts Today’s colleges, universities, school systems and local governments operate in an extremely tight financial and economic environment. Shrinking budgets, headcount reductions and increasing costs have these organizations between the proverbial rock and a hard place. For contract management professionals who work across departments, however, those aren’t the only challenges. They also face a number of obstacles, including: Rising contract volumes Increasingly complex legal terms and conditions Higher numbers of problematic provisions appearing in terms and conditions Untrained staff members, who come to the table with varying skills Signature authority issues The growing use of click-through terms and conditions by suppliers Contract management software solutions can make the work easier, especially flexible ones that mold themselves to an organization’s already existing and often unique workflows. These tools, which cover the entire lifecycle of a contract from creation to execution, increase operational efficiencies, ensure compliance and decrease risk. Even without a software solution, however, there are a number of practical steps that you can take to ensure your contract management strategy is efficient and effective. Are you ready to take control of your contracts?  Download our eBook to learn about practical approaches to get you there. Download eBook    View Webinar Related Resources Iowa Sate University Case Study Contract Management with...

Delaware Valley Case Study – Ellucian

A joint customer of ESM and Ellucian shares their success story SPEND MANAGEMENT TRANSFORMATION Good things happen when you drive more spend through your integrated Ellucian-ESM system. FROM PAPER PROCESSES TO SEAMLESS INTEGRATION: THE DELVAL STORY Delaware Valley University is a poster child for procurement efficiency. But that wasn’t always the case. Before partnering with Ellucian-ESM, the institution’s paper-based workflows were the cause of inefficiency and administrative headaches: i Illegible yellow requisition forms l Impossible-to-track paper contracts  Lost and outdated paperwork Location: Doylestown, Pa.Student population: 2,000Operating budget: $50 million Procurement Transformed Before ESM DelVal relied on outdated paper processes to track its purchasing. » Hard-to-read paper requisition forms had outdated prices and bad account information. » Buyers couldn’t track individual orders, which often went missing. » Delivery took days - even weeks. That was an average day for us before ESM came along — ESM completely fixed all of those problems. William Lyle Purchasing Director, Delaware Valley University With ESM The procure-to-pay platform fully automates all of DelVal’s procurement activities. » Online marketplace features only approved vendors and negotiated contracts. » An intuitive user interface for swift adoption. » Happy users enjoy next day delivery on many items. Contract Management Revolutionized Before ESM Manual processes made it difficult to properly and efficiently manage contracts. » The organization had no single spot to store contracts at any stage of the process.     » It was impossible to quickly pull up individual contracts. » The system offered no efficient way to find the status of existing contracts or ensure DelVal had fully executed copies. With ESM The automated platform follows...

Case Study: Des Moines Area Community College

 CASE STUDY Saving with Spend Management ●     Negotiated contracts were rarely used●     P-card only system lacked visibility●     Maverick spend concerns An ESM deployment changed everything Before ESM The community college’s P-card only system was convenient for users, but there was no easy way to steer them to the organization’s approved vendors and negotiated contracts. DMACC’s goals:  Rein in rogue purchasing  Grow the P-card program T Gain better visibility Location: Central IowaStudent population: 63,900Operating budget: $154 million “End users had all of these contracts available to them, but nobody knew how to use them or where to find them.” ~ Julie Klocke Coordinator, Purchasing, Des Moines Area Community College With ESM The procure-to-pay platform fully automates all of DMACC’s procurement activities. » A convenient online marketplace that features only DMACC’s approved vendors and negotiated contracts. » An intuitive user interface that makes it easy for users to pay with their P-cards. » An online portal that tracks every transaction for easy reporting and plenty of visibility. Nitty Gritty Despite the conveniences of spend management automation, DMACC wanted to get ahead of the curve when it came to getting users on board at first. So DMACC enabled the most popular supplier catalogs to include in its eProcurement shopping portal. That’s when people started shopping. Total catalogs: 29  Top vendors include: Amazon Grainger Pocket Nurse CDW Fisher Scientific B&H Photo The Results Today, DMACC is reaping the rewards of procurement automation. Spend Soars Transactions Skyrocket 62% increase in 2 years! It has really grown our P-card program. We are part of a consortium and get a higher rebate with our P-cards because our...

Case Study: Delaware Valley

Procurement Transformed: Imagine what happens when you drive more through your system with your strategic approved suppliers

Case Study: Joliet Junior College

A spend management revolution. That’s what Joliet Junior College got when it signed on with ESM to transform its purchasing and reporting capabilities with a streamlined online marketplace promoting its preferred vendors and negotiated contracts.

Case Study: University of Tennessee System

UNIVERSITY OF TENNESSEE: Overflowing manilla folders. Countless binders. And a 1970s-era Lektriever electric filing cabinet. Now they have a better way.   A New Poster Child for 21st Century Spend Management Outdated is one word to describe the methods that the University of Tennessee system once relied on for procurement, contract management and sourcing. Antiquated is another. With paper, pen, files and so many binders, the university’s process wasn’t efficient or all that effective. But, since updating systems and processes with ESM’s suite of solutions, they have become the poster child for 21st century spend management. | I’ve had a really good feeling about them right now. And I still do. They’ve been really good to work with. It’s been a great relationship. ~ Mark Paganelli Executive Director for Administration and Finance University of Tennessee System University of Tennessee’s Spend Management Transformation With ESM’s solutions, the University of Tennessee overhauled it’s spend management system. Their transformation story is one of deliberate and managed incremental improvements. With a complex system of multiple campuses, thousands of users and cost centers, all using primarily paper-based processes, they needed a solution that would be easy to use, and vendor that was easy to work with. Their transformation includes Contract Management, eProcurement, Bids & Quotes, and Invoicing. It’s Easier! “It is easier for our vendors. It is easier for purchasing people.  It is easier for our contract offices. It is a whole lot easier to get data about what we’re buying and who’s buying what.” Contract Management Before ESM Complexity, Paper Cuts, and Lost Contracts Paper cuts: Unwieldy, disorganized paper process. Where, oh where? Some contracts got...