A joint customer of ESM and Ellucian shares their success story
Ivy Tech was able to optimize the procurement process college-wide and increase virtual collaboration with ESM’s spend management platform, featuring an intuitive user interface and a streamlined integration to its ERP, Banner by Ellucian.
In the Beginning
Ivy Tech picked ESM because its previous eProcurement solution had become too expensive to maintain and too cumbersome to work with. Ivy Tech needed:
A painless transition for end users.
A seamless integration with Banner by Ellucian
Stable pricing and flexibility.
“Where a module or feature didn’t exist, they created it for us. The personal touch and customer service we have received from ESM has been exemplary.”
Integration with Ivy Tech’s ERP, Banner by Ellucian, was critical for a eProcurement deployment. Fortunately, ESM’s solution can work together with any ERP, including Ellucian’s Banner and Colleague.
The Integration Eliminates
From my perspective, integration is just necessary. Without it, the amount of data entry would be massive and then there would be a significant number of errors.
Is the transition from one software solution to another ever easy?
In the case of Ivy Tech’s move from its previous provider to ESM, the answer is, “Most definitely, yes!”
Ease of Use = Rapid Adoption
2,300 active users I 1 Administrator
allows users to learn and use the system with minimal administration
Electronic purchase orders enabled visibility and reporting
capabilities beyond the previous p-card system and also:
of spend now moving through the solution
ERP Integration Benefits
Easy to Use
The platforms automatically talk to each other. ESM sends purchase orders and requests directly to Banner, which shoots information back to ESM.
We have people using it in every functional area of the college and across all of our campuses.
Budget Checking Capability
ESM users benefit from Banner’s Budget Checking function. When users get close to or reach their budget limit, Budget Checking flags the transaction in Banner and sends a message to ESM.
It’s a huge time saver. The user can then decide if they are going to talk to management or the business office or do without.
Audit Log Available
Together, the solutions track where transactions are in the process, speeding up the turnaround time for purchase orders. It’s simply built into the integration.
It’s tremendous. We know where things are in the process. And we can identify if an end user needs more training or oversight.
How we did it
Customized training videos provide step-by-step instructions to users and administrators and ensure quick adoption.
The consumer shopping experience that users have come to expect virtually eliminates the learning curve for end users. It’s just like shopping at home.
Banner by Ellucian Integration
Real-time integration with Banner by Ellucian eliminates data entry and errors and allows for constant collaboration between the two system
With ESM and Ellucian, Ivy Tech Enjoys:
Improved functionality and predictable license fees.
Seamless integration with its ERP, Banner by Ellucian.
The ability to constantly evolve its spend management practices thanks to ESM’s flexible tools that are designed to meet users’ unique needs and workflows.
We’re very pleased with the results of our purchasing conversion. ESM Solutions helped make the transition nearly seamless, and their support has not wavered after several years. We are confident that ESM will continue to provide a high level of service and attention as our organizational structure and processes evolve.
~ Andy Williams
E-Procurement System Administrator