A spend management revolution
That’s what Joliet Junior College got when it signed on with ESM to transform its purchasing and reporting capabilities with a streamlined online marketplace promoting its preferred vendors and negotiated contracts.
JJC was spending thousands of dollars - and lots of time - processing each PO.
Cost to process each PO
- Before ESM 85% 85%
- With ESM 20% 20%
Time to process each PO
“Now we send all of our POs out electronically, and it’s done automatically by the system once the final approval goes through. That’s one less thing we have on our plate.”Roxanne Venegas
JJC has gone all-in on P-card use for procurement efficiencies and purchasing ease.
“Our P-card program has grown by leaps and bounds”
“It is beneficial to have this source of funding to invest back into the college”
What About Amazon in Procurement?
With the ubiquitous familiarity and perceived convenience of Amazon, those orders have the potential to skyrocket. That’s okay because with ESM Purchase, Joliet Junior College:
Set up its own business account with Amazon
Added Amazon as a punchout catalog.
Reviews every order before it’s released to Amazon.
Determines whether the order will be approved or returned to the buyer to be placed with another approved vendor.
Even with Amazon, JJC maintains full ability to approve purchases or redirect them to preferred vendors.
“We can see what they want to purchase and stop purchases that aren’t necessarily allowable or should be handled in a different way ”
ESM is fully integrated with JJC’s Ellucian Colleague ERP System, ensuring all data is accurately captured in the financial system of record and ensures accuracy on the front end of a purchase.
verification of account numbers
Confirmation of available funds
Validation of selected vendors
“It is helpful knowing there is a single version of the truth in our ERP, and the data is available to other departments & budget holders that need it. “
“It’s really allowed us to capture our expenditures and see where there might be room to save money or discover vendors that we’re using more often than we realized,”
~ Roxanne Venegas
Joliet Purchasing Manager
Ready to learn about ESM Procurement Automation solutions for your institution?